📍 Location: Delft, The Netherlands and hybrid
👥 Reports to: Boardmember(s)
🔗 Role type: Employment (0,8- 1,0 FTE)

QDNL is the national quantum technology programme of the Netherlands, dedicated to accelerating research, innovation and the commercialisation of quantum technology. As a privately operated foundation backed by over €600 million in public investment, QDNL strengthens the Netherlands’ position as a global leader in the field.

We are looking for a highly organised, proactive and trusted Secretary. In this role, you will serve as the central coordination point between the Board‑, the Management Team, the Supervisory Board, and the wider organisation. You ensure that decision‑making processes run smoothly, information flows efficiently and follow-up actions are executed with precision. This is a senior operational role at the heart of the organisation, ideal for someone who thrives in a dynamic environment, enjoys bringing structure and takes pride in enabling leadership to operate at their best.

🔎 Your Role

As our Secretary you combine strong organisational skills with sound judgement, discretion and a hands‑on mindset. You are the multi-talented “spider in the web” who ensures that governance and leadership processes run seamlessly, that the Board and Management Team are well supported, and that decisions, actions and information are coordinated effectively across the organisation.

You prepare and manage all Board and Management Team meetings, including agendas, documentation, minutes and action tracking. You maintain oversight of governance calendars, ensure compliance with statutory and internal requirements and act as a trusted partner to the Management Team.

Beyond governance, this role focuses on supporting and advising the (Supervisory) Board and Management Team. You bring structure to leadership workflows, coordinate priorities and streamline communication so that questions, decisions and actions move efficiently through the organisation. You enjoy being close to the content while maintaining a strong operational foundation. This role does not include line management responsibility for the organisation’s administrative staff.

🎯 Key Responsibilities

• Ensuring smooth workflows, clear prioritisation, and alignment across activities in the QDNL organisation

• Serve as Secretary to the (Supervisory) Board and Management Team, including preparing agendas, documentation, minutes and action lists  

• Coordinate governance and leadership processes, annual calendars and compliance requirements  

• Ensure timely follow‑up on decisions, actions and requests from the Board and Management Team  

• Act as the central coordination point for leadership communication, information flow and decision‑making  

• Provide high‑quality organisational, administrative and logistical support to the Board/ Management Team

• Safeguard correct documentation standards, governance procedures and internal consistency  

• Build strong working relationships across the organisation

• Identify, advise on and solve bottlenecks early and proactively bring clarity, structure and solutions

🎓 Required Qualifications & Skills

For this role, we are looking for candidates who bring most of the following:

• Significant experience in a senior administrative, governance, executive support or coordination role

• Experience supporting a Board, Management Team or other senior leadership bodies  

• Strong organisational skills and the ability to bring structure to complex, fast‑moving environments

• Excellent communication skills in English and Dutch, both written as well as verbally  

• High level of discretion, professionalism and reliability when handling sensitive information  

• Ability to manage multiple priorities and stakeholders

• A proactive, solution‑oriented and hands‑on mindset  

• Strong attention to detail and comfort with administrative precision  

• Ability to operate independently while maintaining strong alignment with leadership  

• Affinity with governance processes, documentation standards and decision‑making cycles

💡 What we offer

• A central and impactful role at the heart of the Dutch quantum ecosystem, where your work directly supports effective leadership and good governance  

• The opportunity to work closely with the Board, Management Team and CEO, shaping and professionalising the QDNL organisation  

• A broad and dynamic position with significant responsibility, autonomy and visibility across the organisation  

• A collaborative, mission‑driven and informal working environment with colleagues who care deeply about innovation and societal impact  

• Hybrid working possibilities  

• A competitive compensation package

📩 Apply Now!

Apply through LinkedIn and upload your CV. For questions, feel free to reach out to Jordi Spijker, Recruiter – [email protected]

🔎 Selection Process

The screening of CVs and motivation letters will take place on a rolling basis. Motivational letters are not required to apply but are very welcome and may be requested in further stages of the selection process.

🔗 Learn more:

https://qdnl.nl/